Job Offer! HR management assistant

Job Offer! HR management assistant

in News


Rikolto (formerly VECO/Vredeseilanden) is an international NGO with more than 40 years of experience in partnering farmer organisations and food chain actors across Africa, Asia, Europe and Latin America. Rikolto runs programmes in 14 countries worldwide through eight regional offices.

This network of Rikolto offices is supported by an international office, which fulfills key advisory roles and offers shared services such as finance, monitoring & evaluation, people & organisation, communication and fundraising. International office staff is integrated in the Rikolto network through international area-specific teams that connect all homologues from the regional offices and strive to bring the organisational performance to a higher level.

Our international team is looking for an energetic and friendly management assistant who wants to grow in a support role with great variety of tasks and who can gradually take on more responsibility and autonomy. There is space to craft this job in a proactive way within the frame of HR and general administrative support.

  • Purpose: Ensure smooth HR-specific and general administrative support.
  • Position in the organisation: Support function
  • Location: International Office (IO) in Leuven
  • Job size: 80 - 100%
  • Travels: May be occasionally required

Position summary

Human Resources

  • Be the first point of contact for HR-related queries
  • Administer HR-related documentation, such as contracts, insurances, certificates
  • Ensure the relevant HR database is up to date, accurate and complies with legislation
  • Carry out a correct salary administration
  • Assist in the recruitment process, set up interviews and issue relevant correspondence

General support

  1. Coordinate travel arrangements : tickets, visa, accommodation
  2. Coordinate operations, events and activities for the International Office.


  • Act as IT helpdesk for the IO (Office 365 environment)
  • Manage the ICT park ad budget

Basic requirements


  • Degree in HR administration/business administration or equivalent by a broad and relevant working experience.


  • Fluent in English and Dutch. Knowledge of at least 1 of the other working languages (Spanish, French) is an advantage.


  • Previous experience in a broad HR function or in a general administrative role.

Skills and knowledge

  • knowledge of social and labour legislation
  • Strong administration skills
  • Familiarity with business software such as Microsoft Office
  • A high level of confidentiality
  • Excellent interpersonal and customer-facing skills
  • Strong communication skills, both written and verbal
  • The flexibility and willingness to learn
  • To enjoy working with people
  • Tact and diplomacy
  • The ability to work as part of a team
  • The ability to work accurately, with attention to detail
  • The ability to fulfill the position of go-between, i.e. ability to maintain a professional distance whilst being involved with the task.


  • Has a strong affinity with Rikolto’s mission and values.
  • Has a positive attitude focussed on win-win solutions.
  • Acts with integrity and respects others (working together.)
  • Constructively challenges oneself and others (making it happen).
  • Can be relied on to deliver commitments (accountable).
  • Creates strong morale and spirit in the team, fosters open dialogue and shares successes (building effective teams.)

How to apply?

Please send your motivation letter with cv to femke.vanvaerenbergh [at]

Deadline for application: December 2nd , 2018